Controller – Hamilton

Our customer is a profitable and growing, planning and real estate development group of 28 companies located in Hamilton. (Onsite position). The business culture is entrepreneurial, positive relationships focused, dynamic, team and customer focused.

The Controller is responsible for leading and managing the overall financial operations of the business, providing timely and accurate financial reporting, communicating with joint venture partners, banks, insurance providers and external accountants as well as personally performing business and financial analysis functions to support the Owner’s business goals and objectives. The current Controller is moving to another Province however will assist with the transition to new financial leadership. 

Reporting directly to the Owner, the salary range for this hands-on and skilled financial professional is $110,000 to $140,000 plus a performance based bonus of 20-25% and benefits including professional dues/fees. 

Advanced skills with Microsoft Excel (V Look Ups & Pivot Tables) for analysis and ad hoc reporting purposes and proficient in the application of QuickBooks Desktop, or similar ERP systems. To support longer term career growth, the Controller must have excellent oral and written communications skills (English), staff & project leadership experience plus a multi-tasking, get it done accurately and professionally, mindset. If you are or know of someone who is a strong fit for this hands-on Controller career opportunity, please arrange for a resume to be sent to e-mail subject line: Controller by May 19, 2022Some preference will be given to candidates who have knowledge of the planning and real estate development industry.

Please see position details below. No agencies please.

Position Behaviours:

*Arrive equipped with strong attention to detail, a strong customer and team focus and able to produce accurate, thorough, work. The Owner needs a Controller who will not only deliver accurate and timely financial reporting but be professional and effective in communications with external suppliers and ensure that suppliers and tax authorities are always paid accurately and in a timely manner. 

*Actively explore and work to understand the unique aspects within the business and to understand each operating business unit so higher level financial and business analysis will be received by the Owner.

*Provide a high level of internal and//or external customer satisfaction within the required areas of accounting, financial reporting and analysis, budgeting and cash management expertise.

*There are twenty-eight separate legal entities. The Controller must be able to effectively manage multiple priorities simultaneously.

*Apply a systematic and logical approach in order to get things right.

*Consistently work to help develop practical procedures and complete tasks through to conclusion.

*Draw conclusions by analyzing data while considering the consequences of any action.

* Bring sound judgment and discretion in handling confidential business matters. 

*Always be ethical, co-operative, detail-oriented, organized and methodical.

*Lead by example and assist both colleagues, direct and indirect reports to achieve collective goals.

*Work as part of a team and exercise tolerance and consistency when dealing with others.

*Bring a thorough understanding of accounting procedures and practices under ASPE.

*Microsoft Excel (V Look Ups & Pivot Tables) skills for financial and business analysis and forecasting purposes.

Position Responsibilities:

Upon arrival, working co-operatively with the outgoing Controller and the Properties Controller, analyze and evaluate existing accounting, financial reporting, controls and payroll procedures to understand the current methodologies and then take any appropriate actions to ensure the most effective and efficient processes and systems are being utilized. Manage the accumulation and consolidation of all financial data for an accurate accounting of all legal entities under the group. (28 plus legal entities and subsidiaries) 

Begin to establish trust-based, positive, business relationships with the Owner and the other senior leadership team members and contribute helpful business improvement ideas and actions.

Within 30 days, learn the fundamentals of the company’s QuickBooks Desktop software. Conclude the diagnosis of current financial structures and procedures and make a concise, prioritized, report for the Owner explaining any reporting improvement process plans/opportunities. Discuss the findings with the Owner and the outgoing Controller and the Properties Controller and simultaneously gain perspective regarding how best to implement any agreed upon changes within the culture. 

Coordinate and prepare monthly, quarterly and annual financial statements for the properties and/or portfolios. 

Analyze financial results, providing commentary on exceptions/variances and follow up on required actions to address them.

Personally present monthly financial results to the Owner and the other members of the Sr. Leadership Team and share with the bankers as required. A vital focus of the Controller position is to personally get hands-on in the detailed work and consistently deliver accurate and timely monthly financial reporting and analysis – helping Finance to regularly be proactive and involved in the effective running of the business.

Collaborate with and learn the current Accounting and Payroll functions performed by the Controller and fully take over those hands-on tasks at or before 90 days

Collaborate with the Owner and provide forecasts, projections (P&L, cash flow), identify issues and make recommendations for corrective actions. 

Within 60 days, prepare standard recurring reports and ad hoc reports and analysis as required.

Begin the process of hiring and then, once hired, provide coaching and direction to an Accounting Associate and any other future, additional, staff.

Perform quarterly HST remittances and all Payroll functions for a staff of twenty-eight – including the Owner.

This is a management position, within the context that the Controller will need to mentor and manage the performance of direct reports. This means collaboratively setting performance expectations, conducting weekly performance and issues discussions, annual reviews, advising on salary adjustments, bonuses, etc. In other words, a portion of this role is “People /staff management and mentoring.”

Within 90 days, be well integrated within the senior leadership team, become an integral part of the business expansion projects and start to contribute, via effective business and financial analysis, to the larger strategic/business planning efforts of the Owner. 

Analyze financial information to support business decisions and make recommendations for cost savings, continuous improvement, etc.

Provide management with information vital to the decision-making process for the most effective management and operation of the various individual companies.

As needed, prepare budgets/proformas for new projects that require bank financing. And, maintain upfront and timely communications with the bank(s) as per their requirements.

After 90 days, start to form positive business relationships with the external accountants and other suppliers and assume the role of primary contact and contract negotiator for the accounting, tax and administration related service providers.

Recommend and implement internal financial controls, procedures and process improvements where appropriate.

At or before approximately 120 days, perform a capital life cycle cost/benefit analysis.

Maintain fixed asset ledger, making recommendations for impairment.

Within approximate 150 days, while continuing to learn about the businesses, have become a trusted financial right-hand to the Owner by consistently providing accurate and reliable financial information, financial and business planning and effective bank financing communications. 

Contribute to the annual strategic/business planning process, including establishing cash requirements to support business objectives and leading the development of the annual financial budgets.

Lead the year-end external Notice to Reader processes.

At approximately 180 days, have the financial reporting function consistently running so efficiently that the Owner sees very few, if any, inconsistencies/inaccuracies and the year-end Notice to Reader work performed by the external accountants is similarly, consistently, free of material errors.

In cooperation with staff, regularly monitor risk management policies and procedures to ensure that risks are minimized and external auditor recommendations are always implemented.

Identify potential financial risks to new business ventures and make recommendations to mitigate them. The Owner needs a counterbalance financial team to reign-in any tendency to be too risky.

By approximately 210 – 240 days, have fully gained the confidence and trust of the Owner by performing proactively and elevating the financial knowledge and operational performance of the non-financial professional members of the senior leadership team and actively assist with the analysis portion of the business growth plans.

Prepare the working papers for Income Tax returns for all corporations and coordinate with the outside tax services specialists.

Working closely with the Owner, prepare the annual budget for the two primary business entities.

While maintaining the confidentiality of private information, assist the Owner with keeping his personal investments well organized and compliant.

Within, or soon after, approximately 365 days, keep learning more about the businesses and contribute during all team discussions regarding the overall business strategy, plans and best approaches to expand profitably. 

Act as the primary liaison for external audit requirements, CRA audits, etc. to provide information and follow up on required actions. 

Other tasks and projects required of an energetic hands-on Controller consistently looking to add value while working cooperatively and collaboratively within a positive team environment – while also adding value as an administration manager.